Hiring Playbook
From job description to offer letter — your full hiring process in one Notion workspace, with AI prompt sets for every step. Get started — join Bodega Pass
What it is
The Hiring Playbook is a complete hiring process in Notion. Every step from writing the job description to sending the offer letter is documented, with AI prompt sets that handle the writing — JDs, screening questions, interview feedback, and offer letters. Build a consistent hiring process that produces better candidates and better decisions.
What's in the playbook
- Job description templates — base JD structure for 10 common roles (engineer, marketer, ops, sales, designer, and more), with AI prompts to customize each for your company and level. Outputs a JD ready for LinkedIn, Indeed, or your ATS.
- Sourcing channels checklist — where to post, who to reach out to, and how to evaluate inbound vs. outbound sourcing for each role type. Includes AI-assisted LinkedIn outreach prompts.
- Resume screening rubric — a structured scorecard for evaluating applications consistently. Reduces time spent on unqualified candidates and reduces bias from unstructured screening.
- Interview question bank — 80+ questions organized by category: role-specific, behavioral, situational, and culture. AI prompt for generating role-specific questions from the JD.
- Reference check guide — 15 structured questions for reference calls, plus an AI prompt to summarize the conversation into a decision brief.
- Offer letter template — a base offer letter covering title, compensation, start date, and standard terms. AI prompt to customize for each candidate from the role's parameters.
Who it's for
- Founders making their first hires — gives you a structured process instead of figuring it out for each role
- Ops and HR teams at small companies who own hiring without a dedicated recruiting function
- Managers hiring into their own team who want to run a consistent, professional process
What's included
- Notion template — candidate database, pipeline view, and all playbook pages pre-built
- Step-by-step hiring guide — the full process from open role to offer, stage by stage
- AI prompt set — JD writing, outreach messages, interview question generation, reference summarization, and offer letter drafting
- Candidate scoring templates — structured scorecards for screen, interview, and reference stages
- Example outputs — a completed JD and a candidate scorecard so you know what each should look like
Common questions
- Does this replace an ATS?
- The playbook uses Notion as a lightweight ATS — you manage candidates through a database with stage tracking, notes, and scorecards. It works well for teams making 1–20 hires per year. For higher volume, it pairs with tools like Greenhouse or Lever as a process reference alongside your ATS.
- How do I customize the JD templates for my company?
- The AI prompt set includes a JD customization prompt: you input the role, level, and a few sentences about your company culture, and the prompt produces a tailored JD from the base template. Takes under 10 minutes per role.
- Does the offer letter template cover equity compensation?
- The base template covers salary, bonus, start date, and standard terms, with a placeholder section for equity. For equity compensation, the guide recommends having legal review the final letter — the template is not a substitute for legal advice.
- Can I use this for contractor or freelance hiring?
- The playbook is designed for full-time and part-time employee hiring. The sourcing, screening, and interview frameworks apply to contractors with minor adjustments — the guide notes where the process differs for contractor engagements.
Join Bodega Pass for access to the Hiring Playbook and every other playbook, agent, and workflow in the store.