What is the Executive Assistant Prompt Pack?

The Executive Assistant Prompt Pack is 35 tested prompts for meeting prep briefs, executive summaries, stakeholder communications, calendar management, and travel logistics. Built for EAs, chiefs of staff, and executive operators.

Can the Executive Assistant Pack match my executive's writing style?

Yes. The voice and tone guide shows how to use existing emails and memos as a style reference. Once calibrated, the communication prompts produce output in the executive's voice rather than a generic formal style.

How do I handle confidential content when using the Executive Assistant Pack?

The confidentiality guide covers using API access for sensitive content, anonymizing specifics when structure matters more than details, and understanding model providers' enterprise data handling terms.

Does the Executive Assistant Pack work when supporting multiple executives?

Yes. The voice calibration section covers managing multiple principals' communication styles. Each executive gets their own style reference applied to the relevant prompts.

Executive Assistant Prompt Pack

35 tested prompts for the high-output writing work that executive support roles run on — done faster. Get started — join Bodega Pass

What's in the pack

Meeting prep briefs (8 prompts) — 1-page briefing from a calendar invite and a LinkedIn profile, pre-meeting research summary for a board member or stakeholder, talking points for a difficult conversation, and a post-meeting action item extraction prompt that turns a transcript into a task list.
Executive summary writing (8 prompts) — executive summary from a long document or report, board update from operational data, weekly status update to a leadership team, and a one-page decision memo from a situation description. Structured for senior audiences who read fast.
Stakeholder communications (7 prompts) — update email to an external stakeholder, project status update with traffic-light framing, sensitive message re-draft for tone, and a follow-up on an unanswered ask. Each prompt is designed for communication that represents someone else's voice.
Calendar and priority management (6 prompts) — time block recommendation from a list of tasks and constraints, meeting agenda structure from an objective and attendee list, meeting decline with a reason and alternative, and a priority matrix prompt from an undifferentiated to-do list.
Travel and logistics (6 prompts) — day-of travel itinerary from a flight and hotel confirmation, multi-leg trip itinerary with buffer times and transport options, restaurant recommendation brief for a client dinner, and a post-trip expense summary from receipts or a notes dump.

Who it's for

Executive assistants to C-suite and senior leadership who manage high communication volume
Chiefs of staff who draft communications and prep their principal for external-facing interactions
Executive operators who support multiple leaders or manage complex schedules
Senior admins at companies where the admin role carries significant communication responsibility

Time this gets back

A strong pre-meeting briefing — researched, one-page, covering what the principal needs to know — takes 45–60 minutes to prepare well. Running the briefing prompt takes under 5 minutes. At 5 significant meetings per week, that's 4+ hours back on prep alone, before the executive summary and stakeholder communication time.

What's included

35 tested prompts organized by work category
Voice and tone guide — how to calibrate prompts to match the executive's communication style
Model notes — ChatGPT, Claude, and Gemini comparison for business communication prompts
Confidentiality guide — how to work with prompts when the input involves sensitive business information
Example outputs — sample briefing, executive summary, and stakeholder update from the pack

Common questions

What is the Executive Assistant Prompt Pack?: The Executive Assistant Prompt Pack is 35 tested prompts for meeting prep briefs, executive summary writing, stakeholder communications, calendar and priority management, and travel logistics. Built for EAs, chiefs of staff, and executive operators who produce high-stakes communications on behalf of senior leaders.
Can I use these prompts to match my executive's writing style?: Yes — the voice and tone guide shows how to feed existing emails and memos from the executive as a style reference. Once calibrated, the communication prompts produce output in their voice, not a generic formal style. Most EAs set this up once and reuse it across all communication prompts.
How do I handle confidential content when using AI prompts?: The confidentiality guide covers the main considerations: using API access rather than web interfaces for sensitive content, anonymizing specifics when structure matters more than details, and understanding which model providers have enterprise data handling terms. The pack flags what to consider and where to look.
Do these prompts work for an EA supporting multiple executives?: Yes — the voice calibration section specifically addresses this. Each executive's communication style gets its own style reference, and you apply the appropriate one per prompt. The priority and calendar prompts are particularly useful when managing multiple principals' schedules simultaneously.

Join Bodega Pass for access to the Executive Assistant Pack and every other prompt pack, tool, and playbook in the store.